Statement

Privacy Policy

Version: June 1, 2022

Aveniq AG, Aveniq Avectris AG, Aveniq Comicro AG, Aveniq ERPsourcing AG and Aveniq Logicare AG hereinafter jointly referred to as “Aveniq” (also “we” or “us”).

Thank you for visiting our website and your interest in our company. This privacy policy provides visitors of this website with information on the collection of personal data, and how and for what purposes it is processed when you access our website, subscribe to one of our online services, or in other interactions with us (e.g. under a business relationship).

Protecting your privacy is important to Aveniq and as an international company we use your personal data in compliance with the valid data protection laws.

1. Contact

Aveniq (also “we” or “us“) is the data controller and responsible for data processing under this privacy policy.

If you have additional questions about this privacy policy, the processing of your personal data, and/or exercising your rights in this context, please contact:

Email: datenschutz@aveniq.ch

Our data protection officer looks forward to hearing from you and addressing your concerns. For security reasons, Aveniq may implement appropriate measures to verify your identity.

2. Processing personal data

When visiting this website, submitting a job application and in other instances, your personal data is collected, stored and processed. This includes, in particular, the following personal data and takes place in the following situations for the purposes listed below:

Visiting our website

Log data

When you visit our website, technical data is collected, namely your IP address or the IP address of your Internet service provider, the home page from which you came to our website, the browser type, the operating system and the platform, visited pages under aveniq.ch, access times and date (hereinafter "connection data"). This data is automatically stored in log files over a period of 6 months. We process this connection data for the purpose of optimally providing our website, namely to analyze how visitors use this website; they are also evaluated for statistical purposes and used for internal measures to improve security and quality.

Cookies

This website also uses cookies to track website usage. These are small files that a web portal leaves on your computer, tablet computer or smartphone when you visit it. In this way, the website can “remember” certain inputs and settings (e.g. login, language, font size and other display preferences) over a certain period of time and you do not have to make them again on each subsequent visit and when navigating in the portal. On our website we use cookies to analyze the use of our website. This means specifically to store your possible participation in a survey, the usefulness of the content (so that you are not asked to answer again by a pop-up window) or your decision to (or against) the use of cookies on this portal. Some videos embedded on our pages also use cookies to generate anonymous statistics about the pages previously visited and the videos selected.

The information collected with the help of cookies is not used to identify you. The cookies are not used for any purpose other than those mentioned here. Although accepting cookies is not strictly necessary to use the website, it makes browsing more pleasant. You can block or delete cookies in your web browser. You can find out how here: www.aboutcookies.org. You can delete all cookies stored on your computer and set most browsers in such a way that the storage of cookies is prevented. But then you may have to make some settings manually each time you visit a page and accept the impairment of some functions.

Social Plugins

This website contains social plugins, such as the “Like” button from Twitter. When the website is called up, these automatically trigger a transmission of your data (IP address, date and time of the visit, etc.) to the respective provider, regardless of whether the button is clicked or whether you are a member of this social network or not . For processing by these third parties, their own data protection regulations apply:

  • Twitter (Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA): Privacy
  • YouTube (YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA): Privacy
  • LinkedIn (LinkedIn Ireland, Wilton Place, Dublin 2, U.C., Ireland): Privacy
  • Xing (XING SE, Dammtorstr. 30, 20354 Hamburg): Privacy
  • Kununu (kununu GmbH, Neutorgasse 4-8, Top 3.02, A – 1010 Vienna): Privacy

Web analytics

The advertising analysis tool "Google Analytics" is used for the anonymous evaluation of usage data (connection data), which serves to identify trends and improve our online offering. As a result, this data is not only processed by Aveniq, but also by Google on their behalf. Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website and internet use. Google may also transfer this information to third parties if this is required by law or if third parties process this data on behalf of Google. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data (see Google Analytics conditions below).

  • Google Analytics (website analysis) Google Inc., 1600 Ampitheater Parkway, Mountain View, CA 94043, USA Privacy
  • WiredMinds (website analysis) Lindenspurstrasse 32, 70176 Stuttgart, Germany Privacy
  • Siteimprove (website analysis) Siteimprove GmbH, Landoltstrasse 1, 8006 Zurich, Switzerland Privacy

Links from Third Party Sites

This website may contain third-party content or links to third-party websites, which are provided solely for the purpose of user-friendliness and information. We draw your attention to the fact that this data protection declaration does not extend to such third-party content or websites. Third-party content or websites – including third-party websites that link to or frame Aveniq’s website or are displayed in frames on this website – are outside of our control. Aveniq declines all responsibility for the correctness, completeness and legality of the content and links to other websites and for any offers, services and the like contained there. Use of such content or websites is at your own risk.

Use of Online Services

By registering for online offers, completing surveys or other interactions on our website, you provide us with information about yourself, e.g. B. Name, address, e-mail address (“Content Data”). If you use one of our online offers, we process your personal data so that we can provide you with this service and process it to your satisfaction.

2.2 Data Processing of Contact Details

When we establish and process business relationships with suppliers, customers and partners, we process and store the personal data of their employees and auxiliary persons for contract initiation and processing, for planning, for accounting purposes and other purposes related to the contract. Depending on the area of ​​activity, we are also required to examine the company and its employees more closely, e.g. through a security check. In this case, we collect and process further information, possibly also from third parties. We can also process personal data to improve our customer orientation, customer satisfaction and customer loyalty (customer/supplier relationship management).

2.3 Data processing for applications and in the application process

In the case of applications, the person responsible for processing – this is usually the company that advertised the relevant position or to which you are applying – processes applicants' personal data for the purpose of processing the application process. Processing can also be done electronically. This is particularly the case if an applicant sends the corresponding application documents electronically, for example by e-mail, to the person responsible for processing. We process personal data that you make available to us as part of your application for the purpose of handling the respective application process, insofar as this is necessary to check your application dossier in connection with the position to be filled and, if successful, to prepare for the employment relationship.

3. Legal Basis for Processing

Depending on the purpose, our processing is based on different legal bases. In particular, we can process personal data if the processing:

  • (a) necessary for the performance of a contract with you;
  • (b) is necessary for the protection of legitimate interests;
  • (c) is based on valid consent that has not been withdrawn;
  • (d) is necessary to comply with a legal obligation.

Examples of legitimate interests include:

  • (a) our customer care and maintaining our business relationships (e.g. maintaining contact, communicating with our business partners);
  • (b) advertising and marketing activities;
  • (c) the opportunity to get to know the users of our website and our online services better;
  • (d) the improvement and further development of our products and services (e.g. IT security in connection with the use of our website; improvement of our range of online services);
  • (e) the group internal administration.

As a rule, there is no obligation to disclose personal data to us. However, we will have to collect and process the personal data that is necessary for the establishment and processing of a contractual relationship with you or a company for which you work. The processing of log data and certain other data when using websites is also technically unavoidable. When communicating with us, we must at least process the personal data that you transmit to us or that we transmit to you.

4. Your rights in connection with the processing of personal data

In connection with the processing of your personal data, you have the following rights within the framework of the law applicable to you:

Right to information

You have the right to request information about your personal data stored by us at any time free of charge. In individual cases, the right to information can be restricted or excluded, especially if there are doubts about your identity or if this is necessary to protect other people.Right to EligibilityYou have the right to have incorrect or incomplete personal data corrected or completed and to be informed about the correction.

Right to Erasure

You have the right to request the deletion of your personal data if the personal data is no longer required for the purposes pursued, you have revoked your consent or objected to the processing, or the personal data is being processed unlawfully.

Right to Limit Processing

Under certain conditions, you have the right to demand that the processing of your personal data be restricted.

Right to Data Portability

You have the right to receive from us the personal data that you have made available to us in a structured, common and machine-readable format, provided that the specific data processing is based on your consent or is necessary to fulfill the contract and the processing is carried out using automated processes.

Right of withdrawal

You have the right to revoke your previously given consent to a specific processing at any time. The revocation only applies to the future; Processing activities in the past, which were carried out based on your consent, are not affected by your revocation and remain lawful.

Right to object

You can object to data processing at any time and, as a rule, freely revoke consent to data processing. A right of objection exists in particular against data processing in connection with direct advertising (e.g. against newsletters).

Right of appeal

You are free to complain to the competent supervisory authority if you believe that your rights are being violated by a specific data processing. In Switzerland, please contact the Federal Data Protection and Information Commissioner (EDÖB).

5. Disclosure of your personal data

We can disclose your personal data, which we process for the above-mentioned purposes, to other group companies within our group (Grapha Group). Announcement follows exclusively for purposes of internal group administration (e.g. accounting, centralized customer administration, etc.).Your personal data will not be shared with third parties outside the group. Aveniq reserves the right to pass on your personal data to other companies insofar as this is necessary to provide services for Aveniq. When processing your personal data, these companies are obligated towards Aveniq (e.g. by contract) to comply with the applicable laws and our data protection regulations. Furthermore, Aveniq will only disclose your data to other third parties if and to the extent that this is required or permitted under applicable law, based on court orders or official regulations.

6. Data transfer abroad

Aveniq is a full IT service provider with a focus on Swiss customers. We can process your data in Aveniq data structures that are located outside your country of residence and possibly in a country without an adequate level of data protection. If we transfer personal data to such a state, we are obliged to ensure the protection of your personal data in an appropriate manner, e.g. B. through data transmission contracts with the recipients, e.g. the so-called standard contractual clauses, which you can access here.

7. Data Storage

Your personal data will only be stored by us for as long as is necessary for the stated purpose in accordance with the applicable data protection laws. Technical data (e.g. log files), cookies or information in connection with social plugins will be deleted after 6 months at the latest, provided we are responsible for the corresponding processing.

If an application process that has been carried out is successful, the data transmitted in this context can continue to be stored for the purpose of processing the employment relationship in compliance with the statutory provisions, insofar as this is necessary for the implementation of the employment relationship. If no employment is achieved, the application documents will be automatically deleted six months after notification of the rejection decision, provided that deletion does not conflict with any other legitimate interests of the person responsible for processing.

8. Data Security

We take appropriate technical and organizational measures to ensure the protection of your personal data. Only people have access to your personal data if and to the extent that this is necessary for the purposes described here and the performance of the respective activity (e.g. HR managers; IT system managers). All persons are subject to the obligation to process personal data confidentially and exclusively in accordance with the applicable data protection rules and regulations. Data is transmitted to us via an open, cross-border network that is accessible to everyone and is transmitted unencrypted. However, Aveniq has taken security measures that protect the data from unauthorized actions and guarantee the authenticity of the website, the integrity of the data and the confidentiality of the data transmitted via the group's internal network (intranet). Nevertheless, it cannot be ruled out that data sent in this way will be lost, can be viewed by third parties and thus the contact with us can be traced. Consequently, this can lead to your data being disclosed or changed in terms of content, including in countries without an adequate level of data protection. In addition, personal data can also be transmitted via or to countries without an adequate level of data protection. Aveniq assumes no liability for direct or indirect damage resulting from such data transfers.

9. Changes

The following data protection declaration may be revised at certain intervals at Aveniq's sole discretion and without prior notice. The version of the data protection declaration that is available at https://aveniq.ch/en/data-privacy-statement/ at the time your personal data is processed applies.

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